For Conscious Couples

How to create your on the day wedding timeline

Oct 1, 2022

When planning your sustainable wedding, the timeline is one of the first things you should think about. Although it seems like some time in the distance, an on the day timeline (sometimes also called a schedule) will likely influence many other aspects of your day. If, in your mind you’ve always dreamt of an outdoor ceremony, saying I do just as the sun is setting, then you need to think about what time of year would be possible. It could be, in Spring that’s 5pm… but in the height of Summer that could be 9pm! Which, of course, would have a big impact on the rest of your day.

Ensuring that you are making the most of your season, is key to having a sustainable wedding.

All weddings are different, and seasonality can really play a part in the timings for your day. The time the sun rises, sets and the warmth and amount of light in the day can be key factors.  Think carefully about the type of wedding you want, where it will take place and who will be attending.

A good timeline will make your wedding planning process much smoother as you know what will be happening and when it needs to happen!

 

What do you need to include in your wedding timeline?

Start by adding in the key elements of the day and build around them – the ceremony, drinks receptions, wedding breakfast and evening reception (including any restrictions imposed by your venue).

It should also include the fun, personalised parts of your day what ever they are! Maybe you’re having a confetti tunnel, group dance or hot chocolate bar. Add them in along with details of who is responsible for setting them up and making them happen.

By the time you’re finished you will have a detailed schedule of what is happening on your day and who is responsible for making it happen.

 

Tell your guests what’s happening on your wedding day and when

You might know what is happening on your wedding day minute by minute, but your guests don’t. It’s a great idea to have a wedding ‘Timings of the day’ displayed so that when they arrive know where they need to be. Include all the important and fun elements of the day so people can get excited about it and make sure they’re in the right place at the right time!

Sustainable Wedding Planning

Pallet timeline created by Lulabee Weddings | Photo by Rachel Mullins Photography

 

Sample wedding day timeline

So, if you’re getting married at 2pm on a Saturday afternoon in the Spring a simple timeline would be:

09:00 Bridal party to arrive at Bridal Suite
10:00 Hair and make up to arrive at Bridal Suite
12:00 Last chance to bride to grab something to eat before dress goes on!
13:00 Bride photos in Bridal Suite
13:15 Groom to arrive at ceremony venue
13:45 Bride to arrive at ceremony venue
14:00 Wedding ceremony
14:45 Confetti and photos
15:00 Drinks reception and photos
16:30 Call to dinner (it usually takes 10-15 minutes for people to take their seats)
16:45 Wedding breakfast – based on 3 courses and 30 minutes for speeches
19:00 Evening reception to start
19:30 First dance
20:30 Evening food
22:45 Last orders
23:00 Guests to depart

If your ceremony and reception will be in two venues, make sure you build in plenty of time for photos and travel.

As the above is a sample timeline it doesn’t include supplier details, arrival times, set up etc. but I would definitely recommend including these in yours. The more information the better!

Remember, your wedding day is about being with your family and friends, enjoying the day and embracing the moment. If things don’t run exactly to time it’s not the end of the world!

Sustainable wedding planning ideas  and advice

Edible, eco-friendly wedding favours your guests won’t leave behind
Edible, eco-friendly wedding favours your guests won’t leave behind

Favours aren’t a must have at a wedding, but are a great way to say a little thank you to your guests for joining you on your big day. Making them edible means they’re practical and can eco-friendly too.  We know from experience, edible goodies rarely get left behind! Whether it’s s quick treat for now or to take home, they tend to go down a storm. Read more

How to create your on the day wedding timeline
How to create your on the day wedding timeline

When planning a sustainable wedding, the timeline is one of the first things you should think about. Although it seems like some time in the distance, an on the day timeline will likely influence many other aspects of your day. Ensuring that you are making the most of your season, is key to having a sustainable wedding. Read more

Featured Member: Laura Hillman Weddings
Featured Member: Laura Hillman Weddings

Laura is a London based bespoke luxury wedding planner and strategist with 18 years of experience designing show stopping and stylish celebrations across the UK. Laura provides a calm and stress free planning experience for modern couples allowing them to relish in every aspect of their big day and focus on what’s important, whilst she creates the magic behind-the-scenes. Read more